Doing Business with Barnstable County

The Barnstable County Purchasing Division oversees the purchase of goods and services to the various departments of the County Regional Government as well as the collective purchasing of different commodities annually on behalf of the Towns on the Cape and political subdivisions.

Purchasing collectively is strictly on a voluntary basis and not all Towns participate in all purchases. However participation is encouraged as often as possible to take advantage of large purchases through this collective effort.

When the bids are advertised for goods or services that will be offered to the cooperative, a breakdown of the participating Towns and the approximate quantities for each will always be in the bid document. Because of this the bidder will have a very good idea as to the size of the bid and who the participating Towns will be including addresses and locations. As the lead agency, Barnstable County encourages its bidders to take advantage of the buying power of its cooperative.

Online Supplier PortalObtaining and Submitting BidsFormsAdditional InformationFAQ's

Using Vendor Self Service (VSS), vendors can enter and maintain their contact and remittance information, discount and payment terms, designated contact persons, view current and prior 1099 data, purchase orders, invoices, and checks.

In the near future, vendors will be able to see bids, active contracts and assign commodity codes that represent the goods and services vendors can provide through VSS.  To register/login visit: Vendor Self Service

Vendor Self Service Instructions

Registration Video Tutorial

Bids are available for download at any time by viewing our open bids here

Closed bid results, documents and award information from the current fiscal year are available here

If you are looking for any past bid from FY19 and earlier please see email purchasing@barnstablecounty.org

At the present time bids have to be mailed or dropped off to the Purchasing Department in the Barnstable County Superior Courthouse.  However, we expect some time in 2020 to be able to roll out the E-bidding feature of our online supplier portal.

Minority / Women-Owned Businesses & Small, Locally-Owned Businesses
Barnstable County encourages the participation of Minority/ Women Owned Businesses (MBE’s) and small / locally owned businesses. The Commonwealth’s Supplier Diversity Office (SDO) certifies minority business. When registering into the Online Supplier Portal, please indicate the certification that your business has with the State.

The County does not discriminate on the basis of race, color, gender, sexual orientation, religion or country of origin.

Environmentally Preferable Procurement Practices
Environmentally Preferable Products (EPP) are a products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. Such products or services may include but are not limited to, those which contain recycled content, minimize waste, conserve energy or water, and reduce the amount of toxins either disposed of or consumed.

The County encourages the procurement of recycled products whenever feasible and when cost, performance and availability are not compromised. 

Barnstable County Payment Terms & Conditions
Payment Terms are Net 30 days, however, vendors may offer prompt pay discounts on all goods and services.
Purchase Order Terms & Conditions

Who is my point of contact at the Purchasing Department?

If the bid notice and package on our website does not answer all your questions regarding a bid or if you have general inquiries, please e‐mail us at purchasing@barnstablecounty.org or refer to this FAQ section.

Where can I get information on a bid?

All of our bids are listed on our website, either under the Current Bids or the Closed Bids tab. Any information that is publicly available can be found on our website.

How can I obtain plans and specifications for a project?

Electronic copies of plans and specifications are available on the website under “Bids & Proposals” and click the “Current Bids” tab.  Once you are on that page, click on the bid # and the documents will download automatically.

How can I find out who else is bidding for a project?

If a bidders list is available for an open bid, it will be available by emailing purchasing@barnstablecounty.org

How can I find out who’s been awarded a contract?

Once a bid has been awarded, a results document will be uploaded onto the Closed Bids tab on our website as soon as it’s available.

Where do I send my invoices?

Your invoices are being paid by the department with which you have a contract. In most cases, the Purchasing Division helps assemble a contract but isn’t responsible for payments. Please do not send your invoices to the Purchasing Department unless your contract is with the Purchasing Department.